Legal Notices

Legal Notices: Cookie Notice, Privacy Policy, and Website Terms of Use

Cookie Notice

Last updated: December 22, 2023

When you visit www.a2c.quebec (hereinafter the “Site”), the A2C may place certain information on your computer in the form of a cookie or similar file. These cookies are primarily used to analyze our traffic with the help of Google Analytics GA-4 and to identify the visitor’s browser language. This data allows us to assess the success of each page on the Site and to collect statistics for our reports, such as the Year in Review. The data is collected for statistical purposes only and is accessed only by authorized A2C employees or agents who need to access it as part of their duties.

More specifically, here are the three (3) types of cookies used on the A2C Site:

  • Strictly necessary cookies: These cookies are essential for the operation of the Site and cannot be disabled in our systems. You can set your browser to block these cookies or notify you of their presence, but some parts of the Site may then be inaccessible to you.
  • Performance cookies: These cookies collect information about how visitors use the Site and monitor its performance. They tell us which pages are most popular, monitor traffic on our Site, and compile anonymous analytics data. We use Google Analytics GA-4, which allows us to learn more about Site visitors and their activities. To do this, Google Analytics GA-4 collects certain anonymized data about you from your computer, namely: 1) information about your visit (pages viewed, duration of visit, etc.), 2) type of Internet browser, and 3) type of computer system you are using. Note that Google Analytics has developed a tool that allows you to prevent it from tracking your activities on all websites. You can download it here.
  • Functionality cookies: These cookies are used to recognize and remember your preferences. They use information such as your language preference to ensure that you always access the same version of the Site.

View the full list of cookies used and their expiration dates.

A2C.quebec does not link the information obtained in this way to any personal information that may have been collected.

Cookie Banner:

The following banner will appear when you arrive on the Site. It allows you to: 1) accept cookies; or 2) configure their use or refuse them.

Please note that the visitor accepts or declines cookies for their browser. If they change browsers, cookie preferences are not saved. Cookies are specific to each web browser on each of the visitor’s computers and devices. Thus, preferences will need to be re-recorded if the visitor changes browsers and/or devices.

Cookies from other websites

When you use our website, you may be redirected to other sites, applications, or platforms to perform certain activities, such as:

  • RSVPify for purchasing tickets to various events organized by A2C
  • Survey Monkey or Google Forms to complete a survey or register for a learning activity or conference
  • Viewing content embedded in our Site but hosted on other sites or applications

These websites or applications may use their own cookies. A2C has no authority over the placement of cookies by other websites you visit, even if our Site directs you to them.

Questions?

Contact us: info@a2c.quebec

Privacy Policy

Last updated: December 22, 2023

The Association of Creative Communications Agencies (hereinafter “A2C”) is committed to respecting the security and confidentiality of your personal information and confidential data and is committed to protecting them and using them only for the necessary and legitimate purposes for which they were collected.

This policy is intended to inform you about our privacy practices. Therefore, we want to inform you of the purposes for which we collect your personal information, how we collect it, and how it is stored and used.

Scope and Application

The policy applies to all personal information collected by A2C from the a2c.quebec website (hereinafter the “Site”) or its other platforms. The policy is subject to the Act respecting the protection of personal information in the private sector (Law 25), as well as other applicable legislative and regulatory provisions (such as the Canadian Anti-Spam Law).

Information We Collect and the Reasons for Collection

We limit the collection of personal information and data to that which is necessary to provide the services offered by A2C (training, conferences, and industry events, content and documentation, surveys and studies, etc.).

This information may also be used to improve the content of our Site, evaluate the interest and popularity of our services, and improve our services.

With your consent, we may also collect your information to contact you to provide more information about our activities, news, services, and events. A2C may also seek your consent to use your personal information for other purposes.

Of course, you can modify or withdraw this consent by writing to us at info@a2c.quebec or via the unsubscribe tool included in all our emails sent via Mailchimp. Note that the Mailchimp unsubscribe tool allows you to unsubscribe from specific lists. Also, after unsubscribing, if you wish to re-subscribe to one or more of our lists, please contact us at info@a2c.quebec. Note that certain lists and services are limited to our corporate members and certain of their authorized representatives.

A2C retains information for a reasonable period to achieve the purposes identified at the time of collection or fulfill our legal obligations. We establish retention criteria based on the type of information collected and the purpose pursued.

Once the identified purposes are achieved and the information becomes unnecessary or if the person requests that it be deleted, we destroy it or anonymize it to ensure its protection against unauthorized access or disclosure.

Thus, we do not disclose your personal information to anyone outside of authorized A2C employees without your consent, except:

  1. our suppliers of goods or services whose services have been retained to perform specific tasks on our behalf (e.g., IT firm, accounting firm, law firm). In this case, A2C takes the necessary contractual and technological measures to ensure that these suppliers of goods or services process your personal information only for the purposes specified in their contract with A2C and provide a level of protection for personal information that is comparable to or higher than what A2C provides for the personal information in its possession.
  2. any entity in the event of a merger or change of control of A2C, in whole or in part, and only if the parties enter into an agreement whereby the collection, use, and disclosure of the information are limited to the objectives of the business transaction.
  3. any organization, entity, or authority authorized by law.
  4. any other purpose permitted by law, for example:
    • when it is impossible or impractical to obtain the consent of the person concerned for legal reasons or for security reasons;
    • when information is collected to detect or prevent fraudulent acts or to enforce the law and requesting the person’s consent could undermine the process;
    • if A2C must protect its rights and property.

Personal Information Regarding Minors

The information on our Site is not intended for minors. A2C does not knowingly collect any personal information regarding minors.

Security

Contractual and Technological Measures: Supported by its IT and cybersecurity partners, A2C makes significant efforts to ensure the security and confidentiality of the personal information and data transmitted to it. A2C has implemented contractual and technological measures for this purpose and ensures their regular review and improvement in accordance with its internal cybersecurity and personal information protection program.

All information and data are stored in a secure cloud solution and protected against unauthorized access and malicious use.

A2C also protects personal information disclosed and stored by its suppliers under their contract with A2C to maintain their confidentiality and limit their use to the purposes for which they were collected. Although A2C prefers to contract with Quebec and Canadian suppliers, some of our service providers may store or process your personal information in a country other than Canada. If required by law or a court order, authorities in that country, including law enforcement and national security authorities, may have access to it.

Sending and Receiving Confidential Emails: Any email containing sensitive personal information or confidential data must be transmitted to us via secure email or encrypted document. Any email sent by A2C containing sensitive personal information or confidential data will be sent via secure email or encrypted document.

Notice: Please notify us of any breach, concern, or suspicion of a breach of confidentiality or security in your own systems that could impact the security of A2C’s systems and the information and data they contain. Contact: info@a2c.quebec. Similarly, A2C will contact you if we discover that our security measures have been breached and there is a real risk of harm to you unless prohibited by law.

External Hyperlinks Displayed on Our Site

Our Site may include hyperlinks to other websites, platforms, or applications independent of our Site, including the sites of our member agencies and partners. These links are provided as a courtesy. A2C is not responsible for the content and policies of these sites, does not endorse them, and cannot be held liable for any damages of any kind arising from browsing and using these sites. We recommend that you review the policies of these sites before using them. Any confidential information or personal data you transmit through these sites will be subject to their privacy policy.

Changes to the Privacy Policy

To ensure the accuracy of its policies and notices, A2C may update them from time to time without notice. Therefore, we invite you to consult them periodically. A notice indicating the date of the last update will be displayed at the beginning of the policies and notices in case of updates.

Questions?
Contact us: info@a2c.quebec

Website Terms of Use

Last updated: December 22, 2023

By using the www.a2c.quebec website (hereinafter the “Site”), you agree to abide by these Terms of Use, including the Cookie Notice and Privacy Policy available on the Site. We reserve the right to modify these Terms of Use at any time. Therefore, we invite you to review them regularly.

Intellectual Property

The content and data found on the Site, including texts, logos, photos, images, graphics, and files, are the property of the Association of Creative Communications Agencies (hereinafter “A2C”) or its members and partners. This content is protected by copyright, trademark, or other intellectual property laws and is reserved exclusively for non-commercial use unless otherwise indicated. It is forbidden to reproduce, copy, distribute, modify, display, or use for commercial purposes any content or data from the Site without prior written consent from A2C or the respective owners.

Content Responsibility

The A2C ensures the accuracy of the information and content on the Site to the best of its ability. However, some content may be inaccurate, incomplete, or out of date. Therefore, the content is provided for informational purposes only, and A2C makes no representation or warranty regarding its accuracy or completeness. Any use of the content on the Site is at your own risk.

Applicable Laws and Dispute Resolution

These Terms of Use are governed by the laws of the Province of Quebec, and any dispute arising from them will be submitted to a court of competent jurisdiction in the district of Montreal, Province of Quebec.

Site Security

It is forbidden to attempt to tamper with or disrupt the Site, its functionalities, or its security measures. Any attempt to circumvent or interfere with the Site’s security, including, but not limited to, gaining unauthorized access to the Site’s systems, attempting to introduce malware, or attempting a denial-of-service attack, will result in legal action.

External Hyperlinks Displayed on Our Site

Our Site may include hyperlinks to other websites, platforms, or applications independent of our Site, including the sites of our member agencies and partners. These links are provided as a courtesy. A2C is not responsible for the content and policies of these sites, does not endorse them, and cannot be held liable for any damages of any kind arising from browsing and using these sites. We recommend that you review the policies of these sites before using them.

Questions?

Contact us: info@a2c.quebec

 

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